JUSTICE’s Privacy Policy

Introduction

JUSTICE takes the privacy of its supporters very seriously and adheres to all aspects of UK General Data Protection Regulation (UKGDPR).

This is our Privacy Policy, where we tell you how we use and look after your personal information. This privacy policy tells you what to expect us to do with your personal information. We will tell you what information we collect about you, how we use this data, with whom we share it, and how we store it and keep it safe.

As we collect and process data from different groups of people, the policy is broken down into smaller sections. The first section is for everyone to read, this is followed by sections which are written especially for the type of interaction you have with us.

The main points to note are:

  • We will only ask for what we really need to know.
  • We will collect and use the personal data that you share with us transparently, honestly and fairly.
  • We will always respect your choices around the data that you share with us and the communication channels that you ask us to use.
  • We will put appropriate security measures in place to protect the personal data that you share.
  • We never intentionally sell, rent, or share your details without your consent and/or unless we have a legitimate interest in doing so.
  • We will never intentionally share your details with other organisations for the purposes of their own marketing.
  • We may share your personal data with third party organisations who are completing a service on our behalf but only where we have your permission or where we have a legitimate interest in doing so, such as to better understand the background and interests of our supporters and potential supporters and to ensure we allocate our resources more effectively and raise funds sooner and in a cost-effective manner.
  • You can visit our website without revealing identifying details such as your name, email or IP address according to our Cookies policy which you can access here.
  • You can opt out of any part of our policy that does not suit you at any time by contacting dataprotection@justice.org.uk

By visiting our website, using our services or participating in our activities, you agree to your personal information being collected and used in the manner set out in this Privacy Policy as updated from time to time. When updated, should there be any material changes and/or changes that could negatively impact you we will make reasonable efforts to notify you in advance and give a reasonable period of time for you to object to such changes. When making smaller changes, we’ll update this notice and post a summary of the changes on our website. We last updated our privacy notice in October 2023.

If you have any requests concerning your personal information or our practices, please contact dataprotection@justice.org.uk.

This Policy explains the privacy and the data protection practices about:

  • Who we are
  • Why we collect your data
  • How you are in control
  • Changes to this Policy
  • For supporters and volunteers of our charity
    • What personal information is collected
    • How we get and use your information
    • Profiles and Screening
    • What information we disclose to other parties
    • How we store personal information and how long we keep your information for
    • Online security
  • For job applicants, voluntary staff and Trustees
    • What personal information is collected?
    • How we get and use your information.
    • How we store personal information and how long we keep your information for
    • Online security
  • For website users
    • Cookies
    • Online security
    • Links to other websites

Who we are

JUSTICE is a cross-party law reform and human rights organisation working to strengthen the justice system – administrative, civil and criminal – in the United Kingdom. We are a membership organisation, primarily of the legal profession, comprising barristers, solicitors, legal executives, academic lawyers, law students and interested non-lawyers. We work on an all-party basis, seeking to inform debate, frame issues and influence decision-makers from across the political spectrum. JUSTICE is a small charity, with limited resources. We rely very heavily on the help – both practical and financial – of our supporters. Without that support we simply could not continue our work. In this policy, the words ‘We’, ‘Us’ or ‘Our’ refer to JUSTICE ‘the charity’.

JUSTICE is a charity registered in England and Wales (1058580) and Scotland (SCO43518). JUSTICE is also a company registered in England and Wales (registered number: 03216897) at 2nd Floor Lincoln House, 296-302 High Holborn, London, WC1V 7JH.

JUSTICE’s Data Protection Representative is Samantha Burridge. You can contact Samantha at dataprotection@justice.org.uk or write to our postal address above.

Why we collect your data

Under law, we use a condition called ‘legitimate interest’ to process your data. We process your data in our legitimate interest to pursue the aims and purpose of JUSTICE through research, providing practical solutions and influencing policy makers for creating a fairer justice system and fundraising through direct marketing campaigns and events. We only process your personal data to the extent that it is necessary to achieve these aims. In doing so, we have balanced the interests of JUSTICE against your individual interests, rights and freedoms.

If you are a supporter (such as member, donor, fundraiser, working party member), follow or engage with us on social media, have attended an event or volunteered with us we have taken the view that in you providing your personal data to us you do so to support the Charity. We will therefore process your data according to the way in which we have received your information as detailed for supporters and volunteers of our charity – How we get and use your information section below.

We may collect data about you if we consider you are a potential supporter or donor and/or be able to assist JUSTICE in other ways such as volunteering or speaking at an event.

How you are in control

We will send you information about JUSTICE according to any preferences you submitted: by phone, post or email. You can alter your preferences by contacting us at dataprotection@justice.org.uk or by calling 02073295100, Monday-Friday, 9am-5pm. Please note, if you ask us not to contact you for marketing purposes, we will retain your details on our suppression list to ensure we do not accidentally contact you in the future.

You are in control of the data we hold about you and at any time you can request:

  • to have any inaccuracies in your personal data corrected
  • to restrict the data held about you
  • to have a copy of the personal data held about you
  • to have your data deleted

You can make a request for any of the above by writing to dataprotection@justice.org.uk. We may request proof of identity to be able to fulfil your request.

Whilst we will endeavour to adhere to your wishes we may not be able to delete your data if there is a legal obligation to retain it, this includes where financial data must be retained for six years or where data must be retained to enable us to defend our legal rights. We will inform you of the basis of any such decision not to delete your data as appropriate.

If you are unhappy or concerned about how JUSTICE collects, uses or stores your personal information, you can let us know by emailing dataprotection@justice.org.uk or writing to: Data Protection Representative, 2nd Floor Lincoln House, 296-302 High Holborn, London, WC1V 7JH.

You can also complain to the ICO (the UK supervisory authority for data protection) if you are unhappy with how we have used your data. Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Helpline number: 0303 123 1113. ICO website: https://www.ico.org.uk

Changes to this policy

JUSTICE reserves the right to modify its website and/or this Privacy Policy at any time. When updated, should there be any material changes and/or changes that could negatively impact you we will make reasonable efforts to notify you in advance and give a reasonable period of time for you to object to such changes. When making smaller changes, we’ll update this notice and post a summary of the changes on our website.

The policy was last updated in October 2023.